Team Subscriptions and Seat Management

Team Subscriptions and Seat Management

Team subscriptions in NaviGuide are seat-based — each member needs a license to participate. Here's how to manage your team's subscription.

Understanding Seats

Your team subscription includes a certain number of seats:

• Total Seats The number of licenses you're paying for
• Assigned Seats Licenses currently given to team members
• Available Seats Unassigned licenses ready for new members

Adding Seats

Need more room for your growing team?

1. Go to your team page and open the Licenses tab
2. Click "Add Seats"
3. Enter the number of additional seats
4. Confirm — the cost is prorated to your current billing cycle

Reducing Seats

If you need fewer seats:

1. Open the Licenses tab
2. Click "Reduce Seats"
3. Enter the new total (minimum 2 seats, and cannot go below currently assigned count)
4. Confirm — the reduction takes effect at the end of your billing cycle

Assigning and Revoking Licenses

In the Licenses tab, you can manage individual member licenses:

• Assign a license to a team member who doesn't have one
• Revoke a license from a member to free up the seat
• Assign All to bulk-assign licenses to all unlicensed members

Trial Subscriptions

If your team is on a trial, you'll see a banner showing your trial end date. When the trial expires, you'll need to set up a paid subscription to continue using team features.

Converting from Individual to Team

If you have an individual subscription and want to create a team:

1. Go to Settings > Plan tab
2. Click "Convert to Team Plan"
3. Enter your team name, seat count, and billing interval
4. Confirm the conversion